Regulations

ORGANIZATIONAL REGULATIONS OF THE HEALTHCARE ENTITY
MEDISS MEDICAL LIMITED LIABILITY COMPANY

§1

GENERAL PROVISIONS

  1. These Organizational Regulations are established for the healthcare entity Mediss Medical Limited Liability Company, created by Mediss Medical Limited Liability Company with its registered office in Gdańsk at ul. Szymanowskiego 2/1.18, 80-280 Gdańsk, REGON 522200522, NIP 5842818761, entered into the Register of Entrepreneurs kept by the District Court in Gdańsk, Commercial Division of the National Court Register, KRS number 0000975342, entered into the Register of Entities Performing Medical Activity maintained by the Pomeranian Voivode under book number 000000270179 (hereinafter referred to as the “Healthcare Entity”).
  2. The Healthcare Entity performs medical activity in the healthcare facility operating under the name: Mediss Medical Clinic (hereinafter referred to as the “Healthcare Facility”).
  3. The Healthcare Entity operates on the basis of:
    1. generally applicable provisions of law, in particular:
  4. the Act of 15 April 2011 on Medical Activity;
  5. the Act of 6 November 2008 on Patient Rights and the Patient Rights Ombudsman.
  6. entry into the relevant Register of Entities Performing Medical Activity;
  7. these Regulations.

 

§2

OBJECTIVES AND TASKS OF THE HEALTHCARE ENTITY

  1. The objective of the Healthcare Entity is to undertake activities aimed at maintaining and improving health, in particular through the provision of healthcare services, health promotion, preventive activities, and the promotion of pro-health behaviors.
  2. The tasks of the Healthcare Entity include in particular the provision of healthcare services within the scope of outpatient specialist healthcare, including services provided via ICT systems or communication systems.
  3. The objectives and tasks of the Healthcare Entity referred to in §2(1) and §2(2) are implemented in particular through:
  1. performing diagnostic and laboratory tests aimed at determining a patient’s health condition;
  2. monitoring the patient’s health condition;
  3. providing medical and physiotherapy consultations and advice;
  4. monitoring the patient’s compliance with medical recommendations;
  5. performing outpatient procedures within provided medical services;
  6. patient education and health promotion;
  7. providing healthcare services via ICT systems or communication systems.

§3

TYPE OF MEDICAL ACTIVITY AND SCOPE OF HEALTHCARE SERVICES PROVIDED

  1. The Healthcare Entity conducts medical activity in the field of outpatient services.
  2. Within its activity, the Healthcare Entity provides healthcare services including: HC.1.3.3. Specialized outpatient treatment, HC.2.3. Outpatient rehabilitation, HC.4.2.1. Ultrasound examinations (USG), HC.4.8.1. Cytology, HC.4.8.2. Histopathology, HC.6.1.9. Other, HC.6.3. Prevention of infectious diseases, HC.6.3.1. Vaccinations, HC.6.3.9. Other services related to prevention of infectious diseases.

 

§4

MANAGEMENT OF ORGANIZATIONAL UNITS OF THE HEALTHCARE FACILITY

  1. The activity of the Healthcare Entity is managed by the Management Board of Mediss Medical Sp. z o.o. with its registered office in Gdańsk, acting as the manager of the healthcare entity within the meaning of the applicable law (hereinafter referred to as the “Manager”).
  2. The Manager represents the Healthcare Entity externally and makes decisions regarding its functioning.
  3. The Manager performs all rights and obligations imposed on the Healthcare Entity by generally applicable laws.
  4. The Manager may appoint heads of individual organizational units, a medical director and the director of the Healthcare Facility.
  5. The Manager makes decisions related to the ongoing activity of the Healthcare Entity, in particular regarding:
    1. management of personnel of the Healthcare Entity, including defining duties, competences and powers;
    2. approval of procedures, instructions and other internal normative acts, except for the Regulations;
    3. management of the work of the Healthcare Facility;
    4. distribution of tasks and resources necessary for their implementation;
    5. supervision of the efficiency and effectiveness of work organization;
    6. supervision of the performance of tasks by subordinate employees;
    7. providing explanations and professional guidance to employees;
    8. supervision of working conditions, including occupational health and safety and fire protection;
    9. ensuring compliance with legal provisions, internal regulations and ethical standards;
    10. regular evaluation of employees;
    11. giving opinions regarding job candidates;
    12. submitting motions concerning rewards or disciplinary measures for employees;
    13. proposing improvements to work organization.
  6. The following medical positions operate within the Healthcare Facility:
    1. Physician;
  7. The basic duties within these positions include respectively:
    1. In the case of a physician:
  8. issuing medical opinions regarding the patient’s health condition;
  9. patient education;
    • monitoring the patient’s health condition;
    1. issuing certificates, prescriptions and referrals for additional specialist consultations;
    2. maintaining medical documentation;
    3. supervising the patient care process within the appropriate scope, including compliance with medical recommendations;
      1. In the case of a physiotherapist:
    4. assessing and issuing opinions on the patient’s health condition;
    5. patient education;
    • maintaining medical documentation;
    1. supervising the patient care process within the appropriate scope, including monitoring compliance with medical recommendations;
    2. maintaining medical documentation;
    • patient education.

    §5

    PLACE OF PROVIDING HEALTHCARE SERVICES

    1. The Healthcare Entity provides healthcare services at the Healthcare Facility located at: ul. Szymanowskiego 2/1.18, 80-280 Gdańsk.
    2. The place of providing healthcare services via ICT systems or communication systems is the location where the medical professional providing such services is present.
    3. Healthcare services are provided on the days and during the opening hours of the Healthcare Facility.
    4. To ensure the safety of patients and staff and protection of property, video monitoring is used in publicly accessible areas of the Healthcare Facility. Recordings are stored for no longer than 3 months and are used solely for security purposes.

    §6

    PROCESS OF PROVIDING HEALTHCARE SERVICES

    1. The Healthcare Entity provides services ensuring appropriate accessibility and quality.
    2. The Healthcare Entity provides services:
      1. for a fee according to the price list available at https://medissmedical.pl/cennik/
      2. free of charge in cases requiring immediate medical assistance due to a threat to health or life when the patient had no other possibility to obtain help.
    3. Rules for providing services are defined in the regulations for using services of the Healthcare Entity.
    4. The Healthcare Entity keeps a separate financial balance as required by law.
    5. Patients may register for appointments:
      1. in person at the Healthcare Facility;
      2. by telephone;
      3. online.
    6. Services are provided at the agreed time during opening hours.
    7. Services requiring the patient’s presence require prior registration and identification at the reception desk.
    8. Telemedicine services are provided in accordance with the regulations for electronic services.
    9. Healthcare services are provided in compliance with legal requirements, professional ethics and patient rights.

     

    §7

    SURGICAL PROCEDURE APPOINTMENT RESERVATION

    1. For procedures requiring the reservation of a treatment room and medical team, confirmation of the procedure date requires payment of a reservation fee.
    2. The reservation fee secures the procedure date and is deducted from the total cost of the procedure on the day it is performed.
    3. The patient may change or cancel the procedure date no later than 24 hours before the scheduled procedure. In such case the reservation fee will be transferred to a new date.
    4. If the patient does not attend the appointment or cancels less than 24 hours before the procedure, the reservation fee is non-refundable.
    5. The reservation fee constitutes compensation for organizational costs incurred by the Healthcare Entity.

    §8

    COOPERATION WITH OTHER HEALTHCARE ENTITIES

    1. The Healthcare Entity may cooperate with other healthcare providers based on separate cooperation agreements.
    2. The Healthcare Entity may provide medical documentation to other healthcare entities when necessary to ensure continuity of treatment.
    3. Cooperation takes place with respect for applicable law and patient rights.

    §9

    RULES FOR MEDICAL DOCUMENTATION AND ACCESS FEES

    1. The Healthcare Entity maintains and provides medical documentation in accordance with applicable law.
    2. No fee is charged for access to medical documentation.
    3. Medical documentation may be made available to authorized persons such as the patient, authorized representatives, healthcare providers, public authorities, courts, insurance institutions and other entities authorized under applicable law.
    4. Medical documentation is made available promptly upon request of an authorized person.
    5. The Healthcare Entity verifies the identity of the person requesting documentation.
    6. Requests and confirmations of disclosure are stored together with the medical documentation.
    7. Documentation may be provided:
      1. for inspection;
      2. in the form of extracts, copies or transcripts;
      3. by issuing the original with confirmation of receipt;
      4. via electronic communication;
      5. on an electronic data carrier.
    8. Electronic medical documentation is provided according to applicable legal provisions.
    9. After the patient’s death, documentation may be made available to authorized persons in accordance with legal regulations.

    §10

    FINAL PROVISIONS

    1. The provisions of these Regulations apply to all employees and collaborators of the Healthcare Entity regardless of the form of employment and to all patients.
    2. Matters not regulated herein are governed by generally applicable laws.
    3. Additional activities promoting a healthy lifestyle may also be carried out by auxiliary personnel; these activities do not constitute healthcare services.
    4. The Regulations are available at the Healthcare Facility.
    5. The provisions of the Regulations are communicated to all employees and collaborators.
    6. Any amendments require the same procedure as their adoption.
    7. These Regulations were approved by the Management Board of the Healthcare Entity and entered into force on 02.03.2026.

     

    Date: 02.03.2026

    Signed by the person authorized to approve the Regulations on behalf of the Management Board.